Healthcare Agency Plan
- Smart Website (10-20 pages)
- Automated patient intake and lead follow-up
- Missed call text back
- 5-star review generation system
- All-in-one CRM and pipeline management
- One-click marketing campaigns
- Google Business Profile setup and optimization
- 30 days of free social media posting included
One New Patient Covers Your Entire Investment
Healthcare agencies that work with Virtual Monarch typically book their first new patient or contract within the first 30 days. With the average home health patient worth $2,000 to $8,000 per year to your agency, your $497 monthly investment pays for itself many times over. The real question is not whether you can afford this. It is how much longer you can afford to grow without it.
Your monthly investment: $497
Average value of one new home health patient per year: $4,000 to $8,000
Return on investment from just one new patient: 8x to 16x
Why Is Our Pricing So Straightforward?
We built Virtual Monarch to be your long-term partner not a one-time vendor. One price means no confusion, no upsells, and no surprises. Every healthcare agency gets the same complete system because every agency deserves the same opportunity to grow. If we deliver real results at a fair price you will stay with us. That is better for both of us.
Healthcare Growth Plan
Smart Website
Nobody is calling an agency they cannot find. We build you a website that shows up on Google, starts conversations automatically, and turns visitors into booked appointments.
• Fully optimized for Google so families searching for agencies like yours actually find you
• Instant text confirmation sent the moment someone reaches out, no leads going cold
• Mobile first design with patient reviews displayed and updated automatically
Automated Patient Intake
Your intake process should not require a human being every single time. We automate the whole thing so patients move from first inquiry to confirmed appointment without your staff chasing paperwork.
• Captures patient information and starts the process automatically 24 hours a day
• New patients receive an instant confirmation and welcome message the second they submit
• Every completed intake lands directly in your CRM so your team always knows where each patient stands
Missed Call Text Back
Every missed call is a family that needed help and moved on to the next agency. We respond for you before they even hang up.
• An automatic text fires within seconds of every missed call, not minutes, seconds
• Works after hours, on weekends, and on holidays when your office is closed
• Customized to sound like it came directly from your agency, warm and on brand
5-Star Review Generation
Your patients love the care you provide. Most just never think to say so online. We ask them at exactly the right moment, automatically.
• Review requests go out automatically when patient satisfaction is at its highest
• Happy patients are guided directly to Google with a one tap process
• Patients with concerns are quietly redirected to a private feedback channel
Automated Lead Follow-Up
Most agencies follow up once and move on. The agencies that win keep showing up. We build the sequences so your team never chases a single lead manually again.
• Your system responds to every new lead automatically via text and email within minutes
• Multi-step nurture sequences keep your agency in front of every lead until they are ready to book
• The moment a lead books the sequence stops, no awkward messages after they have already committed
One-Click Marketing Campaigns
Your best source of new business is already in your database. We help you reach them with one click.
• Every campaign is already written and ready to go; referral, re-engagement, and seasonal
• Referral campaigns go out to satisfied patients making it easy for them to send new business your way
• Re-engagement campaigns bring inactive patients back before they find someone else
All-In-One CRM and Pipeline
One system. Every conversation. Full visibility. From your phone.
• Every message from every channel flows into one unified inbox
• A visual pipeline shows exactly where every lead stands at every stage
• Full reporting and analytics accessible from desktop and mobile at any time
Add-On Services
Google My Business Optimization
The first thing patients see is not your website, it is your Google profile. If it is incomplete you are handing patients to whoever set theirs up properly.
• Full profile claim, verification, and keyword optimization
• Professional photos, description, and regularly updated posts
• Ongoing monthly management including review responses and performance monitoring
Digital Presence Package
Before patients land on your website they have already Googled you, checked a directory, and decided if your agency looks legit. We make sure every touchpoint works in your favor.
• Every directory listing audited and corrected across every major platform
• Social profiles set up with consistent branding and accurate information everywhere
• Local citations built and managed so search engines rank your agency higher every month
Branding Package
Before a patient reads a single word they have already formed an opinion based on how your agency looks. First impressions in healthcare are everything.
• Custom logo designed specifically for the healthcare market
• Complete brand identity including color palette, typography, and visual style guide
• Every asset delivered in a ready to use package with nothing left for your team to figure out
One-Click Marketing Campaigns
Referrals are 4x more likely to convert than cold leads
Referrals and returning patients are your most valuable source of business. Our pre-built marketing campaigns let you re-engage past patients, request referrals, and send health reminders with a single click. Everything is already written and designed.
Pre-built campaigns designed for healthcare agencies
Referral campaigns that encourage word-of-mouth growth
Re-engagement campaigns for inactive patients
Seasonal and health awareness campaigns ready to activate
All-In-One CRM and Pipeline
One organized system replaces 4 to 6 disconnected tools
Every lead, every patient, every conversation in one organized system. See exactly where your pipeline stands from your phone at any time and never lose track of a follow-up again.
Unified inbox consolidates messages from all channels
Visual pipeline shows where every lead stands
Task management and follow-up reminders built in
Accessible from desktop and mobile
Grow Your Business By Growing Your Online Reputation
More Reviews, More Traffic, More Conversions
See it before you commit to anything.
No pressure. No obligation. Just a straight look at what we do and how we do it.
FREE STRATEGY CALL
You've Seen the Gaps. Here's How We Fix Them
Book a free 20-minute call and we'll show you exactly what's holding your agency back online, and how to fix it fast.
No contracts. No commitments. Just an honest conversation.
5-star rated by clients
Healthcare-only agency
Live in 7–10 days
No long-term contracts
Getting started is simple...
Discovery Call (20 mins)
We learn about your agency, walk you through a live demo, and show you exactly what your new system will look like. Every question answered, no pressure.
We Handle Everything
(7-10 business days)
You fill out a simple onboarding form with your agency details. We build everything and handle all the technical setup from start to finish.
Launch Call (30 mins)
We walk your team through the finished system, make sure everything is dialed in, and show you how to use it day to day. That is by design.
Frequently Asked Questions
Is there a setup fee?
No. Your plan covers everything including the full build of your system, your launch call, and ongoing support. There are no hidden fees and no surprises.
What is included in the plan?
Everything. Smart Website, automated intake, review generation, missed call text back, lead follow-up, one-click campaigns, CRM and pipeline, Google Business Profile optimization, and 30 days of free social media posting. The complete system with nothing held back.
What happens if I want to cancel?
You can cancel at any time with no penalty and no long-term commitment. You will lose access to the system we built for you but there are no cancellation fees.
How does the annual plan work?
You pay $4,970 upfront for the full year and get 12 weeks of service completely free compared to paying month to month. That is nearly $1,000 in savings for simply committing to your agency's growth.
Will the price increase later?
Our goal is to keep pricing stable and accessible for the long term. We built our business on the belief that affordable pricing combined with real results creates lasting partnerships.
How is Virtual Monarch different from other marketing agencies?
Most agencies serve every industry. We focus exclusively on healthcare. That means every system, every campaign, and every strategy we build is designed around the specific challenges healthcare agencies face; not repurposed from a contractor or restaurant playbook.
Behind every automation is a healthcare agency
that's growing. Here's what they have to say.
We are just getting started. Here is what the healthcare agencies we have worked with have to say about Virtual Monarch.
Virtual Monarch has been a true partner in helping us grow Shore Home Care, our Regional Testing Center, and our Transportation company. They created a professional website that clearly showcases all our services and makes it easier for clients to connect with us. They also manage our social media platforms, helping us stay visible and engaged in the community. Their professionalism, creativity, and ongoing support have been invaluable. Highly recommend them to any small business or nonprofit looking to expand their online presence.
Received excellent service! If you are looking to have your business go to the next level I highly recommend Virtual Monarch.
Virtual Monarch supports GRM Health with social media management. Exceptionally good!
My project was well done including business cards, logo, and letterhead. I can recommend their professional work without hesitation.
We had an amazing experience working with Virtual Monarch. They restructured our business website and the team was responsive, professional, and easy to work with throughout the whole process. We are really happy with the results and would happily recommend their services. Thank you to the Virtual Monarch team.
Automation and Marketing Systems Built for Healthcare Agencies Across the United States.
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